Volunteer Job Descriptions
We need all hands on deck for our swim season!
Every family must complete the required number of shifts per family!
- New families must complete 3 Shifts/Family.
- Returning families must complete 4 Shifts/Family.
Whether you've been on the team 10 years, or you're a new parent - we have volunteer positions that match your skill level! Please review descriptions below:
- Setup Positions
- Beginner Positions
- Advanced Training Required
Setup Positions
Event Set-up (3vols) HOME. 4:00-5:30 pm. Set up chairs, tables, benches, zoo area and parking signs. Organize the water and ice for hospitality. (Home meets only).
AV Set-up: Set up speaker system and starter equipment and test it.
Volunteer Check-in: Man the area at the entrance of the meet and check-in all parent volunteers. Provide them with name tags. Contact missing volunteers with assistance of Volunteer Coordinator.
Beginning Volunteer Positions
Clean Up: Put away all chairs, tables, benches, etc. to get the pool ready for the next day of use.
Purchase Supplies: On Thursdays, OverBoard Coffee provides the coaches coffee. In addition, the team treats the swimmers to donuts from Price Chopper. When you sign up for this shift you are signing up to pick up the coffee and donuts and deliver the items.
Ribbons: Label stickers on the back of all the ribbons awarded. Also, during home meets, they pass out ribbons directly to swimmers during Events #11-16.
Runner: Collects all of the sheets after each race from the timers and takes them to the computer room. In addition, the runner will offer bottled water to the volunteers. This role requires a high level of walking.
Timers: Time each race with stop watches. Great for beginners! Must stand in place for the entire shift.
Mobile Timer Entry: Time each race and enter/record all times on the provided website link (will be sent prior to the meet). Must have a fully charged cell phone!
Timers in Action
Volunteers with Advanced Training
- Zoo Keeper
- Computer Room
- Starters/Clerk
- Stroke & Turn Judges
Read below for more!
Zoo Keepers
Zoo Keeper – The zoo is the area where kids are checked into each event and put into the lanes for races. (Home and Away). Requires tons of interaction with young excited swimmers. Great for a teacher or coach personality, or someone who's strong and steady with kiddos!
It's a Zoo in Here!
Computer Room
Computer – (1 per shift) Inputs all of the times for each event for the meet. This is great if you love air conditioning, and aren't afraid of data entry on a computer. You can be trained onsite to learn the software! Extremely easy Swimtopia software training will be provided on site.
Starters & Clerks
Starter – (1 per shift) The starter is the one that announces what race it is and gets the races going. In charge of keeping the meet moving at a fast pace! (Home meets only.)
Clerk – (1 per shift) The clerk is the one that calls for all kids to report to the zoo. Must project loudly into microphone! (Home meets only).
Stroke & Turn Judges
Stroke & Turn Judges – (2 per shift) The stroke & turn judge is at each corner of the pool watching the swimmers during the races with their swimming techniques. (Home and Away). Requires someone who can work quietly, concentrate and has a long attention span - must be able to watch the swimmers and evaluate their strokes! Training happens in advance, must watch this OFFICIAL STROKE & TURN VIDEO.
